Accreditation 2.0…from the other side of the equation

Do you have initiative? Do you like traveling to new places and talking to other teachers and administrators? Do you enjoy offering evaluative feedback? Can you keep things confidential? Do you like to write?

Before I sound too much like a midnight infomercial, let me back up. I’m talking about serving on an independent school accreditation team. In January I wrote about my experiences being on the school library side of an accreditation in Accreditation 2.0, and now I’m just getting my feet back on the ground after serving on an accreditation team. If you’re like me, you’re not really sure what it involves and specifically if the extra work is worth leaving your school library for a few days. I’m here to lift that curtain a bit.

But first, there are a few caveats. Consider the curtain lifted a few feet off the ground, not open for performance.

  1. I signed a confidentiality agreement. I have permission to post generally, but I can’t share any specifics about the school or what the team found. Also no photos.
  2. I’ve only done one visit, so I can provide a fresh perspective, not a universal guide.
  3. While standards are similar state-to-state, there are differences. See number 2; this is just one story.

Inspired by Katie Archamault’s fabulously read-worthy post on attending your first AISL conferenceĀ  (Still reading this? Take a break if you’re going to AISL next month to check it out. ….It’s okay. I’ll wait…..) Here are 10 of my thoughts on deciding if you want to serve on an accreditation team and figuring out how to do it well.

1. There is homework first. You’ll receive your assigned review areas ahead of time, and you need to familiarize yourself with the standards that these areas must meet. You may also electronically receive the school’s self study and accompanying documents (possibly 500+ pages) a few weeks before. Don’t read everything carefully. Familiarize yourself with the overall organization and your specific review areas. You’ll also want to look at the school’s website and other online information to get a sense of how it portrays itself and how it’s seen in the community. You’ll probably also have a conference call or virtual meeting with your team where you run through the schedule of the evaluation and everyone’s roles.

2. Note the school’s mission. I can’t overstate the importance of this. You are not comparing this school to yours, nor are you interviewing for a job there. Your role is to see if the school is doing what it sets out to do. Does it stress academics? Progressive technology? Arts? As evaluators, you want to make sure that the school is meeting the goals that it has set for itself in keeping with the standards for your state or evaluation group. You shouldn’t talk about yourself or your school either. Focus on them.

3. Be professional. Be comfortable. There’s always a more standard template for men’s dress. Having met many of you at conferences, there’s a good chance that the majority of people reading this are women. My observations pointed towards dress that was a step above what’s worn in my school on a daily basis, but not necessarily a suit for women. (Then again, this is Florida. We’re more casual here.) Make sure that you can move easily in whatever you choose to wear because you’ll be walking back and forth indoors and outdoors throughout the evaluation. Comfortable shoes are a must. You’ll also want to think about layering. When you’re sequestered for writing and finally sitting in one place, the air conditioning can feel downright arctic.

4. Fun accoutrements. We were told to bring a laptop. That’s a given; I just wrote four single-spaced pages in a day and a half, and that’s after compiling seven handwritten notebook pages of observations. This is the time to glam it up with all your favorite office supplies. I’d personally recommend a computer mouse, and a highlighter and sticky notes for marking up a physical copy of the self study. (If only this post had come to me three days ago before I packed…)

5. Sleep…or coffee? These are long days! Note in the dress section I didn’t mention a bathing suit for the hotel pool. The days will start early, end late, and be full of interesting new experiences. There’s time to catch up on bad hotel TV at a different point. At least one day, you’ll need to be at school before people begin to arrive so you can watch the dropoff procedure. From then on, you’ll be attending classes, meeting with staff and administrators, and talking with students. After school you may attend a faculty meeting, athletic event or extracurricular activities. When you’re finally done at school, you’ll have dinner with your teammates. The point is, when the days start, you begin a marathon. Prepare well in whatever way suits you best, from an early bedtime to chocolate covered espresso beans. The choice is up to you.

6. Pace yourself. For the motivated overachiever, this is an all-you-can-eat buffet. You don’t want to fill up to quickly or only sample items from the dessert bar. You will have hours to visit classes, talk with administators, and see the students in various settings. Take notes as you go because you won’t be able to remember it all. Make sure you note the people you need to meet with to complete your specific review areas, and find them early in the day. You’ll probably want to jot down some notes of questions based on the self study, so that you remember to get all of the answers that you’ll need to write your narrative analysis.

7. Talk to students. I’m always impressed by the articulateness of student feedback and with student honesty about their experiences. If you work in a school, you enjoy working with students. Right? Meet some new ones. Listen to the ways that they are describing their school experience, their successes and their fears. This doesn’t have to be formal. With permission, join a small group in a class you’re observing or watch students as they enter the cafeteria for lunch.

8. Go to Yearbook class. Maybe others will find this to be a newbie mistake, but following on 7, find the Yearbook class if one exists. Yearbooks tell a lot about the values and priorities of the school. Their visual format opens the possibility for conversations to describe further what’s happening in pictures, and students who are interested in Yearbook are often friendly, enjoy their school experience, and want to preserve memories for all to share.

9. Talk to your teammates. Don’t think of it as networking; you’re hanging out with like-minded people. You’ll be working with motivated, accomplished educators. Use your downtime with them (before school in the mornings, dinners, etc) to ask about what’s working at their school. Or maybe you want to find out what a learning specialist “does” all day or how other schools are integrating iPads. These are your colleagues and the quick intense nature of a visit facilitates deep conversations.

10. Incorporate ideas into your own work. Sure, you’re there to evaluate a school’s strengths and weaknesses, but in every school, many things are working right. As librarians, we have a central role in our own school communities. Reflecting on my own library program as I sat in a different environment led to some inspirations about ways I can re-imagine my work and continue to improve.

That’s it.

Thus ends what is probably my longest post so far. For me, the experience was worthwhile, and while today has been stressful catching up after two days away, it was a positive experience. I feel professionally fulfilled, and while the hours were long and the writing schedule was demanding, I feel more strongly than ever that the accreditation process methods are valid and valuable.

I’d love to hear from others who have been on accreditation committees or who are entertaining the idea. What would you add or take away from this list? Does this mirror your experiences? Does this make you more or less open to the idea of applying to serve on a committee in the future?

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3 Responses to Accreditation 2.0…from the other side of the equation

  1. Faith Ward says:

    This is such an informative post and so timely as I head out for my accreditation visit Sunday. I really keyed in your advice to know the mission of the school and to also find the yearbook class! I look forward to also reflecting on my own work in light of the visit. Thanks again, Faith

  2. Shannon Acedo says:

    So interesting, Christina. I’ve had a yen to do this myself, and I bet the librarian at the school you visited was happy there was a librarian on the visiting team. I’ve often wondered if the visiting team ever notices how incomplete the “questions” in the library section are. During accreditations in the past it’s always been a task of serious creative writing to make sure we were able to include all the important stuff, even if the official questions didn’t always seem to ask. Good for you for representing librarians in this vital part of the educational landscape.

    • Christina Pommer says:

      The standards drive me crazy! (Hence my January post…) They were designed for the middle of the last century. I totally agree about crafting the narrative to show how much we do above the standards.

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